Stock Receiving

To receive stock, open Manager and go to 'Stock and Menu' > 'Stock Receiving'. To receive stock from an order, do not open the stock receiving screen directly but instead follow the instructions in the section 'Receiving and Order' in 'Supplier Orders'

Stock Receiving
  1. When you open the Stock Receiving screen directly, then the received stock will not be linked to an order. A message will be displayed that you are not receiving an order. If you are receiving an order from a supplier then the items will be linked to that order. See the link above on how to receive an order.
  2. The 'Receive Settings' are settings that you specify when you begin receiving. It can be changed at any time while you are busy receiving.
  3. You can (optionally) add an Invoice number when receiving items from a specific invoice. In the Stock Receiving report you will be able to filter by invoice number.
  4. When you check 'Automatically calculate affected unit costs', you can enter the price paid in the price change screen and it will calculate what the unit cost for each item is.
  5. When you check 'Calculate and use weighted unit cost', the unit cost will be calculated by taking into account the new unit cost and the old unit cost of the remaining items.
  6. If most of the items you receive will have price changes, you can make the price change button the default button (See below on price changes during stock receiving).
  7. If the unit cost (the price you pay the supplier) changes the product price (the price you charge) will automatically be updated using your current profit margin - unless you choose not to change your price if the unit cost changes.
  8. You can specify when the price changes you do will take affect
  9. You can either scan the barcode of the item you receive or type the item code and press ENTER.
  10. You can then type the quantity received and press ENTER. If the you have selected the default button to be 'price change' the price change screen will open. Otherwise the focus will go back to the barcode text box to receive the next item.
  11. You can choose to change the price of the item you are receiving. See below for more information on changing prices during stock receiving.
  12. If any price changes were done or new items were created during the stock receiving, then you can choose to automatically print product labels for these new items.

When you receive compound items or sub items for compound items, all stock counts will be updated (for both the compound item and the sub items).

Changing prices during stock receiving

When you are busy with stock receiving and the prices from the supplier changed (your unit cost), then you can easily update the prices. You simply enter the number of items you received and then click on 'Receive Stock and Change Price' (or just press ENTER if it is your default selection). The Stock Receive Price Change screen will open.

Stock Receive Price Change
  1. You can enter the amount paid for the items you received. The system will divide the cost with the number of items you received to calculate the new unit cost of the item.
  2. The affected items will also be listed. An affected item is a sub item or the compound item of the item you are receiving. For example, if you received a 6 pack of water bottles that you sell as either a 6 pack or separately, the single water bottle product item will automatically be added so that you can also change the individual price. The unit cost for the individual item will be calculated from the price you paid, divided by the number of items you received, divided by the number of sub items for the specific sub item.
  3. The current price settings will be displayed.
  4. You can enter the new price settings.
  5. When you do the price change, the item will be removed from the list of affected items and the next item will be selected. If no more items are left, this screen will close and you can continue receiving stock.