ROBOTILL POS Online Help
Point of Sale Software - ROBOTILL - www.robotill.com

Restaurant Products (Menu Item)

A stock item can be any item that you sell (any item on your menu) but it can also be ingredients needed to make those items.
To add a stock item, go to Manager > Stock > Stock Maintenance > 'Add Stock Item'.

Restaurant Menu Item

  1. The Item Description is required. The description will be displayed in the POS screen and will be printed on the slips.
  2. The Item Code can be a shorter version of the description. It is advisable to keep these codes unique but it is not required for the codes to be unique. You need to enter either a item code or a barcode.
  3. If you entered a Item Code the barcode is optional. You can use the barcode if it is an item that will be scanned.
  4. Select the department. If the department printer is set up, this item will be included in the order slip for the selected department. Examples of departments will be Kitchen, Bar, etc
  5. It is important to select the correct category as the item will be grouped under this category in the POS screen. Categories are setup in Manager under the Main Setup section. For ingredients you can set up an ingredient category and in the category setup select that the category should not be included in the Restaurant Module (not displayed).
For more information on Categories, see POS Categories.

6) Note about capturing prices:
You can capture any amount and the rest will be calculated. For example, you could enter price excluding tax and the rest (price including tax, profit, etc) will be calculated.
If you are going to use unit cost and profit margin, then it is better to capture those first. Otherwise if you enter the price first and then the profit margin/unit cost it will recalculate the price and you will need to enter it again. So, if you will be using unit cost and profit margin, then it is better to work from top to bottom.

7) The profit margin is calculated from the unit cost and the price of the item. You can enter the profit margin so that the rest of the price can be calculated or the profit margin will be calculated when you enter the unit cost and the price.

8) Unit Cost - see Product Cost
  1. You can select the tax option. Tax options can be added in Tax Setup. You can also specify a default item in the Tax Setup.
  2. You can enter the price excluding tax. The price including will be calculated.
  3. You can enter the price including tax. The price excluding tax will be calculated.
  4. You can set up second and third tier prices for things like 'Happy Hour'. The name of the tier prices can be changed in System Setup.

If you use measured items (weight/time/etc) see Measured Items
If you use scale generated barcodes, please see Scale Barcodes

Advanced Settings Tab

Restaurant Item Advanced Setup

1. You can allocate attributes to the product (optional). To see how to add and edit attributes see Attributes.

  1. When you allocate attributes to a product and check the 'Prompt for Attributes at Sale' box, the waiter will be prompted for these attributes when the item is added to the order.
  2. Select this option if there are no stock levels (stock on hand) for this item.
  3. Reorder Point (ROP). If this stock level is reached you would want to order more stock. This is your minimum stock level for this product.
  4. Reorder Quantity. This is the level of stock you would want for this product after you ordered stock. With other words the stock you order will be 'Reorder Qty' - 'Current Stock on Hand'.

6. Order Packs - Some items are packaged (boxed or shrink wrapped) for transport and delivery in a certain quantity and you can only order in multiples of that quantity. Note that if you order packs (containers/bottles/boxes), you should rather use Compound items. If however you order in single units but you need to order in a multiples of a specific quantity, then you can use Order Packs.

For an example of how Order Packs and Reorder Quantity is used, see Supplier Orders.
For an exmaple of Reorder Point see Stock Running Low

  1. Product Importance Weight allows you to change the order the items are listed. By default products are listed alphabetically. If you want to move a product up to the beginning of the list because it is often used, you can increase the importance weight. Products does not need to have sequential weighting. You could for example give items you want on the top of the list a value of 2 and other items that are often used a value of 1.
  2. You can choose a button colour for the product. In the retail module, these buttons are used if a 'Category' is added to the 'More' screen.

For more information on item 8 see Themes and Button Colours.

With the example above, the waiter will be prompted how the eggs should be done and options will be given (Sunny Side Up, Hard, Soft, etc) and he will also be prompted about the toast (Brown bread or white bread).

Order Attributes

Compound Items (Sub Items Tab)

You can set up items that consists of sub items (compound items).

An example would be a menu item like 'Sunrise Breakfast'. For sub items you can specify ingredients like '2 eggs', 2 slices of bread and 40g of bacon.
The ingredients can be part of a category called Ingredients (or whatever you want) and you can set that category up to not be displayed in the POS screen.

To add the sub items, simply go to the sub item tab of Stock Item.



Check 'The Main Item is a Compound Item ...'. and add the items you want to include. Edit the quantity in the grid.

For a detailed explanation on how to use sub items, see Recipe Inventory Management.

Note that the sub items is optional. You can simply just set up an item without needing to specify the ingredients.