ROBOTILL POS Online Help
Point of Sale Software - ROBOTILL - www.robotill.com

Recipe Inventory Management

ROBOTILL allows you to set up 'Recipes', 'Restaurant Menu Items' and various types of cocktails and drinks to keep detailed track of your ingredients inventory. Not only will it keep track of how much of each ingredient you have left, but the cost of your menu items will automatically be calculated from the ingredients they use.

In order to do this, you will need to set up various products. A product can be an ingredient (example tomatoes, eggs, burger patties) or the actual item you will be selling (example: hamburger or cocktail). See Restaurant Products to see how to add a product.

Create and Ingredients Category

You can first create a category called Ingredients (or something similar) and mark it as 'Hidden from POS Apps'.

Ingredients

The reason why you want to create a separate category for these items and to hide it from the POS applications is that you don't want the waiters and cashiers to look through various ingredients (that are not being sold) to try and find an item that is on the menu.

Set up the ingredients you will use

For this example we will use an egg.

Inventory

You create the ingredient like a normal product but select the Ingredient category you created. You can make the selling price zero as it will not be sold. You can also make the unit cost zero for now - ROBOTILL will calculate it for us in the next step.

You can add more items like 'slice of cheese', 'burger pattie', etc.

Set up how you receive your ingredients

As you don't receive single eggs or tomatoes in slices, we need to create more ingredient items in the format that we will receive them. For this example we will create a 'Box of Eggs x 18'. We will receive several boxes at a time, but during stock receiving we can just specify the number of boxes we received.

Inventory Control

You again create a product and select 'Ingredients' as category. This time you enter the unit cost (the amount you pay for the box of 18 eggs). You then click on the 'Sub Items' tab.

Restaurant Ingredients

You add 'Egg' as a sub item and change the number to the number of eggs in the box (18). You can then click on 'Apply Cost to Sub Items' so that the cost for individual eggs can be calculated. This will later be used to calculate the cost of items on your menu that uses eggs (and other ingredients). You can then just click on 'Update Item'.

In the same way you can add other items that you receive, for example bag of tomatoes, bread, etc.

Create your Recipe (Restaurant Menu Item)

For this example, we will create a Dagwood that uses our egg ingredient. You create the Restaurant Product as usual but you don't need to enter the unit cost. This time you also select a category that is not hidden in the POS modules. You then again select the sub items tab.

Recipe

You then add all the ingredients for your recipe (see image above). Once you added the items, you can click on 'Calculate Cost from Sub Items'. That will then automatically calculate the cost of the Dagwood using the costs of the sub items (that was also automatically calculated for us).

You can also choose to check 'Auto Update Cost from sub items'. If the price of an egg or a slice of cheese changes, then the unit cost of everything that uses these items (like our dagwood) will automatically be re-calculated.

More Examples

1) Keeping track of stock - Potatoes example
2) Setting Up Cocktails In Your Restaurant