Google Drive Head Offce Set-Up

Please Note: ROBOTILL can work with any number of tills (POS Computers) and back office computers (ROBOTILL Manager) on a local network. Branch support and using ROBOTILL Branch Module is a more advanced feature and is optional. It is only needed if you want to manage multiple branches from one location.

ROBOTILL chose Google Drive for transferring branch data over the internet. The reason for this is that there are no additional costs involved to the customer and it is easy to set up. You can also use another cloud based file hosting system as long as it has the same features as Google Drive.

You will need a separate google account for the head office and for each branch (Note: All accounts are free).

Create a gmail account for the head office and each branch at (You can use existing accounts).

Google Drive Head Office Set-Up

Log into your gmail account created for the head office computer. Click on the Apps icon (top right) and select Drive. Create a 'Branches' folder and then create a folder for each branch.

ROBOTILL Branch Folders

Right click on each branch folder and select 'Share'.

ROBOTILL Branch Folders

Type the email account you created for that specific branch. Share each branch folder with the gmail account for that branch - It is important that you only share a branch folder with that specific branch.

Install and Set Up Google Backup and Sync

You will need to install one of two applications from Google - Google Backup and Sync (free from Google) or Google Drive File Stream (only available to GSuite customers).

We will use Backup and Sync in the help documentation as it is free but you can also choose Drive File Stream as the setup and usage are very similar.

At the computer you will use to manage the branches download and install Google Backup and Sync.

When the install begins, just click on 'Next'.

Install Backup and Sync

If you will only be using Backup and Sync for ROBOTILL Branch files, you can uncheck all the default folders that are selected. Click on Next.

Backup and Sync Setup

Select the branches folder you created. Make sure that each branch folder is also selected. If you need to add more branches at a later stage you can open 'Backup and Sync' from your system tray, select 'Preferences' from the menu and add more folders.

One more thing to do. In your system tray click on 'Backup and Sync' icon and then on the Menu icon (three vertical dots). Select Preferences.

Setting up Backup and Sync

Click on Settings and remove the check 'Show warning when removing files from a shared folder'.

That is it! For the steps to follow at each branch see Drive Branch Setup